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      Permanent anonymisation of pupils' data

      When a pupil is marked as a leaver in Lexplore, it will become anonymised after a number of days set by the organisation. This article shows you how to edit these settings, and how to handle if someone was anonymised by mistake.

      Note: This permanent anonymisation of pupils personal identifiable information should not be confused with the function in Lexplore's Portal for temporary anonymising / hiding pupils' names. Read more about that function here: Hide pupils' names in Lexplore

      Set number of days until anonymisation in your organisation

      Note: To do this you must have the role Project Manager or Organisation Administrator. 

      1. Log in to the Lexplore Portal at www.portal.lexplore.com
      2. Press the cog wheel in the top right corner of the portal  
      3. Go to the settings tab and find the setting "Days until leavers are anonymised"
      4. Here you can choose the number of days you would like to set for your organisation. You can also choose "never" if you don't want your leavers to become anonymised. 
      5. Press save. 

      Now you have successfully updated the number of days until pupils that have left are anonymised. 

      General info about anonymisation

      • When a pupil is marked as a leaver, the countdown to anonymisation starts. Then, after as many days as you organisation has set, all the pupils personal identifiable information will be anonymised. 
      • The pupil anonymisation is done each night.
      • When the settings are changed to a lower number of days than before, that will take effect the following night, anonymising all pupils that were marked as leavers before the new number of days ago.

      How to bring back and deanonymise an anonymised pupil

      Since the pupil is anonymised, Lexplore doesn't have any of their personal identifiable information. Therefore it might seem impossible to bring this pupil back. However, if you know which pupil it is and have access to the pupil's information you can bring it back in the following way: 

      1. Log in to the Lexplore Portal at www.portal.lexplore.com
      2. Navigate to the latest class the pupil was part of before it was marked as a leaver. 
      3. Press the cog wheel in the top right corner of the portal  
      4. Go to the bottom of the page and expand the list of leavers. 
      5. Find the pupil that you wish to bring back in the list of leavers . Please make sure that you are 100% sure of which pupil to deanonymise. This might be hard since the pupil's information is missing, but if you know the class well you can try to figure out who is who by looking at the pupil's assessment results and reading.
      6. Press the + on the pupil you wish to bring back. 
      7. If the pupil is anonymised you will be asked to fill in the pupils details in order to bring it back. If it isn't anonymised you will not need to do this step. Fill in the pupil's details and press save. 

      Now the pupil is unmarked as a leaver and brought back with the information that you just filled in.